Social Distancing Plan

SCSE Social Distancing Plan

Covid Screening

Staff have their temperature taken before the event. Participants are emailed the following form the day before the race and are asked the questions at check in.

Covid Screening Questions

Be prepared to respond to Covid screening questions at Packet Pickup.

Have you had any or do you currently have any of the following symptoms that you cannot attribute to another health condition?

 Answer “Yes” or “No” to each question. Do you have:

  • Fever or feeling feverish?
  • Chills?
  • A new cough?
  • Shortness of breath?
  • A new sore throat?
  • New muscle aches?
  • New headache?
  • New loss of smell or taste?

If you answered “Yes” to any of the above, you should leave immediately, stay away from other people, and contact your health care provider.


Results are available on the race website under the results tab. A link to the race website can be found in the confirmation email (the same one that has your QR code). We are suspending results lookup at the race.


Age group medals will be available for pickup at our office the Tuesday following the race or ordered to be sent. We will have them at future races to be picked up AFTER the race.

Race Format

Based on our current permits, face coverings are required at events. Here is how it will work:

Anyone in the “arena” is required to wear a face covering. The arena is defined as anywhere other than on the race course. This includes registration, packet pickup, parking areas, finish line, start line, restrooms, beer line, medal line, anywhere near other people. If you are within 10’ of anyone, at any time, a face covering is required.

Once runners are on course, face coverings do not need to be worn, provided runners are at least 10 feet from another person. At the start, runners are spaced 10’ from others - we strongly encourage them to keep that distance.

We encourage runners to consider using running buffs while running near others. Buffs are available on our merchandise website.

When runners cross the finish line, they are asked to move outside of the arena for their cool down. Once the cool down is complete, if an athlete re-enters the arena, a face covering is again required.

Wave Start

Waves are comprised of 10 runners. We will have 10 rows of 10 cones, spaced 10’ apart. 

Athletes self-select which wave they would like to run in by standing next to a cone facing the start line. We suggest faster runners in the first few rows and request athletes to not self-select waves until 10 minutes before the start of the race.

We suggest faster runners in the first few rows and request athletes do not self-select waves until 10 minutes before the start of the race. By releasing waves based on expected pace, runner interaction on the course is greatly reduced, creating a safer race experience. The chart below indicates how fast a runner will travel based on their speed. As an example, with waves released every 30 seconds, a runner running 10 miles per hour in Wave 1 would be 440 feet in front of runners starting in the next wave if the runners in Wave 2 are running 9.5 miles per hour. 

The announcer will release one wave every 30 seconds. We encourage each wave of runners to self-distance as they approach the start mats and maintain that distancing throughout the event.

Sample Social Distancing at Start Line 

Packet Pickup

Packet pickup is 100% contact-free. We have installed two 8’ X 40” plexiglass shields that separate staff from participants. Runners receive an email before the race with a QR code. Our staff scans the QR code through the plexiglass to check them in and then hands them their bib and t-shirt through a slot in the plexiglass shield.

This is a link to our packet pickup process. It was filmed before Covid and before we installed the plexiglass shield.

Runners are also instructed to que with 10’ between them indicated by cones placed every 10 feet.

Athlete Tracking

We use RaceJoy software to track runners while on course in real time. Collecting location data helps us ensure our social distancing plan continues to improve. The software also allows for automated messages. On course, we remind runners to practice social distancing and at the finish line a message is played asking them to proceed to their vehicle and exit the area.


All volunteers are screened in the same manner as staff and athletes. They are given face masks, gloves, hand sanitizer, and always instructed to self-distance 10+ feel. All critical positions are staffed by our employees.

Start line

The start line & timing equipment will remain open so time does not start until the participant crosses the start line. This reduces the need to start at exactly the start time.


Participants will be required to run single file, on the right side of the road & spaced 10 feet apart. When passing a slower participant, participants shout “passing on your left”. The participant will pass, leave ten feet, and then merge right. Since we stage and release runners based on estimated finish time, there is very little passing on course.

Finish Line

The finish line will also remain open so time doesn’t stop until the participant finishes. Participants will be asked to immediately clear the area after crossing the finish line, social distance, and then return to their vehicle as soon as possible.

Food, Merchandise, and Miscellaneous Giveaways

If food and beverages are at an event, all items are prepacked and delivered behind our plexiglass shield.

Aid Stations

There are no aid stations on course. Runners are told to bring their own water. On longer runs, we provide an area on the course for runners to self-drop a race bag with their own nutrition and hydration. Those bags are spaced 10’ apart and are only handled by the athlete.

Covid Medical Issues

Any participant with Covid symptoms will be removed to an isolation area and EMS will be called. Our medical staff will have personal protective equipment for any medical needs.

We will communicate with participants that they should stay home if they are sick, feel uncomfortable with the event, or are in an at-risk class. Posters will be placed around the area. 


Participants will be communicated with via Facebook, Twitter, email, and our text systems. Our RaceJoy software allows us to communicate with athletes on course.

Race Day Registration

All race day registration is paperless, contact-free, and must be done on participants’ cell phones.